Minggu, 11 April 2010

Vacancies at UNDP Indonesia: Project Clerk for PROPER and PRIDE

Please apply online at http://jobs.undp.org/cj_view_job.cfm?job_id=15849
PROJECT CLERK FOR PROPER AND PRIDE
Location :
Jakarta, INDONESIA


Application Deadline :15-Apr-10

Type of Contract :TA Local

Languages Required :

English  

Starting Date :
(date when the selected
canditate is expected to start)01-Apr-2010

Duration of Initial Contract :5 months

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Background


UNDP Indonesia's mission is to be an agent for
change in the human and social development of Indonesia. We aim to be a
bridge between Indonesia and all donors as well as a trusted partner to
all stakeholders. We work in four key areas of development: Governance
Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and
Environment Management, with the overarching aim of reducing poverty in
Indonesia. Besides the four priority areas, UNDP Indonesia is also
engaged in a variety of crosscALL APPLICANT MUST COMPLETE P11 FORM AND
SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form
P11
I. Organizational Context
Under
the overall guidance of the National Project Director and direct
day-to-day supervision of the Project Manager and/or Project Officer,
the Project Clerk provides administrative services ensuring high
quality, accuracy and consistency of work in project implementation. The
Project Clerk promotes a client-oriented approach consistent with UNDP
and Implementing Agency’s rules and regulations. The Project
Clerk belongs to a Project Management Unit (PMU), which is established
by NPD and UNDP for the implementation of the project.      The
Project Clerk works in close collaboration with: • The other
PMU staff,
• Programme Assistant at the office of the Programme of
Support for Deepening Democracy and
• UNDP Programme staff to
exchange information and ensure consistent service delivery.   


Duties and Responsibilities


II. Functions / Key Results Expected
Summary of Key Functions: Support
PMU in  the project implementationSupport to knowledge
building and knowledge sharing
1. Provides effective
support to the project focusing on achievement of the following
results: Collection and presentation of background
information on project.Provision of inputs to preparation
of the team results-oriented workplansPresentation of
information/ documentation for audit of NEX projects.Administrative
support to organization of conferences, workshops, retreats and other
eventsPreparation of routine correspondence, faxes,
memoranda and reports in accordance with PMU SOP.Extracting,
inputting, copying and filing data from various sources.Maintenance
of files in the Project Unit/ hardcopy and electronic filing of all
supporting documentation, project documentsAssistance in
proper control of the supporting documents for payments and financial
reports for NEX projects
2. Supports knowledge
building and knowledge sharing in the PMU focusing on achievement of the
following results: Participation in the trainings
for the operations/projects staff.Contributions to
knowledge networks and communities of practice. III.
Impact of Results Accurate data entry and financial
information have an impact on the quality and implementation of the UNDP
project. 

Competencies


IV. Competencies Corporate
Competencies: Demonstrates commitment to UNDP’s
mission, vision and values.Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability
Functional Competencies: Knowledge Management and Learning
Shares knowledge and experienceActively
works towards continuing personal learning, acts on learning plan and
applies newly acquired skills Development and
Operational Effectiveness Ability to perform a
variety of repetitive and routine tasks and duties Ability
to review data, identify and adjust discrepanciesAbility
to produce accurate and well documented records conforming to the
required standardAbility to handle a large volume of work
possibly under time constraintsGood knowledge of
administrative rules and regulationsStrong IT skills Leadership and Self-Management Focuses on
result for the client and responds positively to feedbackConsistently
approaches work with energy and a positive, constructive attitudeRemains calm, in control and good humored even under pressure


Required Skills and Experience

V. Recruitment Qualifications
Education: 
Secondary education. Experience: 
3
to 5 years of relevant administrative experience. Experience in the
usage of computers and office software packages (MS Word, Excel, etc.).
Experience in handling of web-based management systems. Language
Requirements: 
Fluency in the UN and national language of the
duty station. ALL APPLICANT MUST COMPLETE P11 FORM AND
SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are encouraged to apply
UNDP
Indonesia reserves the right to select one or more candidates from this
vacancy announcement.We may also retain applications and consider
candidates applying to this post for other similar positions with UNDP
Indonesia at the same grade level and with similar job description,
experience and education requirements.    

UNDP is committed to achieving workforce
diversity in terms of gender, nationality and culture. Individuals from
minority groups, indigenous groups and persons with disabilities are
equally encouraged to apply. All applications will be treated with the
strictest confidence.

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